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Communications Associate

Apply now Job no: 492852
Work type: Exempt Staff
Location: Gambier, OH

The Communications Associate is the hub of a fast-paced creative team. A skilled multitasker and systems thinker, the Communications Associate provides critical editorial assistance and project management for award-winning creative work.

The Communications Associate serves as an editorial and research assistant for Kenyon’s alumni magazine, coordinating its popular class notes and books sections, conducting fact-checking and proofreading, and participating in story development. Depending on skills and interests, the Communications Associate may take on other related assignments, including assisting with the online edition of the magazine or editing other Kenyon publications.

As a project manager, the Communications Associate expertly employs the tools and platforms that support collaboration and organization — Asana, Google Workspace and a range of Kenyon databases. Beyond the magazine, this support is particularly valuable for enrollment communications, coordinating the timely production and flow of emails to prospective students.

A signature of Kenyon’s creative work is its growing library of more than 100,000 photo and video assets that this position catalogs and maintains, along with publications archives and editorial and design files. Depending on skills and interests, the Communications Associate may have the opportunity to take on informal campus photography assignments, contributing to the photo library as well as maintaining it.

Primary Responsibilities

Editorial Assistance
● Coordinates and fact-checks class notes for the Kenyon Alumni Magazine, participates in magazine story-development meetings, and fact-checks the magazine.
● Helps coordinate the books section of the Kenyon Alumni Magazine.
● Creates and distributes electronic Kenyon Alumni Magazine surveys, and creates and distributes an analysis of the data received.
● Assists in proofreading and editing publications.
● Monitors electronic media-mention reports and saves news clippings for students and alumni into their biographical files.

Project Management
● Supports the management and organization of enrollment email communications for prospective students at all stages of the recruitment funnel, including writing and updating emails, helping to ensure the timely flow of communications, and using analytics to report on effectiveness.
● Supports the management of publication projects by communicating with print vendors, maintaining mailing lists, and tracking postage for mailings.
● Processes invoices and purchasing card statements for the Office of Communications.
● Tracks budget transactions to make sure invoices are paid and budgets are not exceeded.

Asset Management
● Collects, organizes and catalogs completed publications produced by the Office of Communications.
● Catalogs and assures continued accessibility of production files for completed publications.
● Works with colleagues in the Office of Communications and external creative partners to collect and catalog photography and video assets produced on behalf of the Office of Communications.
● Organizes photo and video assets in a digital asset management system (Canto and Google Drive) and tags assets with appropriate metadata.
● Assists with photography research projects as needed.

Nonessential Functions
● Performs other duties as required.

Supervisory Responsibilities
● Supervises a student worker and assists in the onboarding of other student workers.

Working Conditions
● Work is generally performed in an office environment. The ability to sit for long periods of time, and the ability to lift boxes, and move tables and chairs when needed for meetings is required.

Knowledge, Skills, Abilities and Success Factors
● Strong verbal and written communication skills.
● Excellent computer skills with the ability to learn new programs quickly. Proficiency with Microsoft Office programs, Google applications, Asana or other project management platforms, and databases such as Advance and Canto. Experience with Adobe Creative Suite or web
content management systems is a plus.
● Ability to proofread and write according to rules for content and style, with the use of a style guide.
● Exceptional organizational skills; ability to multitask.
● Must maintain confidential information.

● Bachelor’s degree required.
● Ability to work independently, with minimal supervision.
● Proficiency with Microsoft Office programs, Google applications and databases.

Kenyon College is a nationally prominent, private liberal arts college where academic excellence goes hand in hand with a strong sense of community and close relationships among students and professors.

Compensation and Benefits

Salaries at Kenyon are competitive and commensurate with experience. In addition to an attractive salary, Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 85% tuition waivers at fifteen other of the nation's finest liberal arts colleges.

We also offer health and dental insurance, TIAA retirement, and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook.

Kenyon is a unique place to live and work. To discover why it should be your next home, click here.

Kenyon College is an equal opportunity employer and applications from members of all underrepresented groups are encouraged. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to supporting diversity, equity and inclusion. Please visit our Diversity at Kenyon website.

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