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Program and Budget Manager

Apply now Job no: 492682
Work type: Exempt Staff
Location: Oberlin College
Categories:

The Five Colleges of Ohio, Inc. (a consortium comprised of The College of Wooster, Denison University, Kenyon College, Oberlin College, and Ohio Wesleyan University) (Ohio Five) seeks a qualified candidate to serve as Program and Budget Manager at the organization’s headquarters at Oberlin College. Reporting to the Executive Director, the Program and Budget Manager is responsible for the administrative management of The Five Colleges of Ohio office operations, including accounting and finance, event planning, communications and general office functions.  This position also provides program support to assist several Ohio Five committees and working groups.

Finance

Reporting to the Executive Director and the Ohio Five Treasurer, the Manager oversees the Ohio Five’s financial operations and investments. The Manager will:

  • Manage accounts payable and receivable and the Ohio Five’s checking, investments and credit card accounts.
  • Perform monthly reconciliation of banking and investment accounts.
  • Develop and manage annual operating budget for approval by the Operating Committee.
  • Develop and disseminate monthly financial reports for Ohio Five operations, grants, investments, and reserve accounts to Ohio Five staff and the Treasurer.
  • Prepare and present Ohio Five financial information at monthly staff meetings and bimonthly meetings of the Operating Committee of the five colleges’ chief financial officers.
  • Coordinate online ACH expense approval by Executive Director and Treasurer.
  • Be responsible for all financial reporting to the Ohio Five grant institutions, including preparation of grant budget reports and monitoring of grant budgets and expenditures.
  • Manage relationships and payments with consortium members and outside institutions.
  • Manage all invoices from and to the Ohio Five.
  • Handle invoicing and tracking of the five colleges' quarterly membership payments, shared subscriptions and joint purchases.
  • Process travel reimbursements, stipend payments, and payments to the colleges for local expenses for consortial activities.
  • Oversee the preparation of annual audited financial statements with the Executive Director, working with an external accounting firm that performs the audit.
  • Maintain annual filings with the Ohio Secretary of State to confirm charitable status.
  • Perform annual review of financial controls for approval by the Operating Committee.
  • Participate in Association for Collaborative Leadership (ACL) programs related to the Ohio Five’s financial or grant operations, along with Ohio Five staff.  This responsibility may involve overnight travel.
  • Purchase supplies for the office, workshops, and meetings and manage office equipment leases.

Event Planning

The Manager will also handle the scheduling and planning of Ohio Five activities, including standing committee and working group meetings, by:

  • Coordinating meeting dates with committee participants.
  • Identifying meeting locations and making reservations on the college campuses.
  • Organizing meeting logistics (directions, parking) and prepare email messages to participants notifying them about meeting plans.
  • Ordering refreshments and meals, preparing handouts and supplies, and creating nametags/table tents.
  • Attending meetings of principal Ohio Five committees and take minutes.  Meeting attendance may require overnight travel. Ohio Five meetings are conducted virtually during COVID-19.

Program Support

The Manager will provide staff support to selected Ohio Five committees and/or grant programs as assigned by the Executive Director.  Responsibilities include:

  • Leading grant-related initiatives as program officer as assigned by the Executive Director, including managing committee meetings, supervising grant activities, and participating in and reporting on grant activities to the Executive Director and relevant committees.
  • Representing the Ohio Five at regional meetings related to the supervised grant, as requested by the Executive Director.
  • Managing grant committee conference calls when requested by the Executive Director.
  • Attending committee meetings and taking minutes.
  • Scheduling and arranging meeting details.
  • Providing updates as needed between committee meetings and sending reminders about critical dates and deadlines..
  • Managing the budget and associated reporting for any of the committee’s assigned activities.
  • Reporting about committee activities and progress to the Executive Director.

Communications

The Manager will help maintain the Ohio 5 website (www.ohio5.org) and will assist the Director in expanding the resources available to members on the site and in print, including:

  • Researching and updating employment section of website advertising new faculty and administrative openings at member colleges.
  • Researching and adding news items and information to the public web pages to represent the Ohio 5’s history, achievements and new projects.

Qualifications

The successful candidate will demonstrate general accounting experience and will have completed basic accounting coursework; an accounting degree is preferred.  Proficiency in Quickbooks and MS Office is a requirement, along with the ability to learn new software platforms used in an academic setting. Strong written communication skills and experience in working with website content management systems are also key elements of this position. Ohio Five is offering remote work options during COVID-19; thereafter, some daytime travel to partner campuses will be expected.

The ideal candidate will be a self-starter who can work independently and who is enthusiastic about interacting with and supporting committees and a wide range of academic staff and faculty. This is a full-time salaried twelve-month position with a generous Kenyon College benefit package and is an ideal opportunity for an individual interested in non-profit management experience.  To learn more about Ohio Five, visit www.ohio5.org; to apply online, please visit careers.kenyon.edu and provide a cover letter and two references with your application.

 

Kenyon College is a nationally prominent, private liberal arts college where academic excellence goes hand in hand with a strong sense of community and close relationships among students and professors.

Compensation and Benefits

Salaries at Kenyon are competitive and commensurate with experience. In addition to an attractive salary, Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 85% tuition waivers at fifteen other of the nation's finest liberal arts colleges.

We also offer health and dental insurance, TIAA/CREF retirement (suspended for the 20-21 year), and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook.

Kenyon is a unique place to live and work. To discover why it should be your next home, click here.

Kenyon College is an equal opportunity employer and applications from members of all underrepresented groups are encouraged. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to supporting diversity, equity and inclusion. Please visit our Diversity at Kenyon website.

 

 

 

 

 

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